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(V4) November 2014 ConceptShare Update

Every month, we release updates, upgrades, fixes and new features for ConceptShare V4, to make sure we’re helping our customers manage their creative production process as efficiently as possible. Here are some of the biggest new features and updates we’ve added this month.

Feedback Summaries

What used to be called “review summary” is being renamed to “feedback summary” in order to differentiate it from our reviews feature. The Feedback Summary is a report of all the comments that were made for a given asset, or a set of assets. We have added new options so you can better control both, layout and content of the report.

Layout Changes.
The feedback summary dialog itself has changed to better accommodate the new options. You will find a series of tabs that organize the options to control the report, the asset entries, the individual comment entries, as well as the way that the report should be delivered.

Furthermore, we have streamlined the layout of the report itself. It is easier to find your way around a report with dozens of comments across multiple assets. All the asset information is presented for each comment entry in a consistent way to help you make sense of the feedback provided for each asset.Additionally each comment is accompanied by a context thumbnail which shows the entire asset with a red active area highlighting the location of the feedback.

For document asset types, we have also included a page summary. The page summary shows a full size image version of each document page. The image holds an overlay of pin icons that depict the location of the markup created for each comment on the page. This helps with having visual context about the location of each comment with respect of the entire asset page.

Filters.
The new “feedback” tab exposes several options to define the filtering criteria of the comments included in the report. You can now choose to include only comments with user replies, only unread feedback or even comments that match a particular search criteria.

Report Delivery Options.
In the Delivery tab you can choose to have the report emailed to you or sent to another recipient. Copies of the report can be sent to other ConceptShare users (who you can find using a handy autocomplete feature as you type), or to external parties by typing their email addresses.

Search Text in Documents
In our efforts to continuously improve the experience with ConceptShare’s online proofing capabilities, we have added a new markup tool to the Annotator. Now, in text based document assets, you can search for a keyword in the document, have those matches highlighted and associate a comment to them. Additionally, you can use Next and Previous buttons to move between the matches across the document pages. The tool also allows you to provide references to external websites or to other assets within ConceptShare. This is particularly useful when you want to highlight citations within one document that relate to content in a reference asset.

Advanced Comment Filters

One constant feedback that we hear from customers is that it can be difficult to work with assets that have dozens of comments in the Annotator. Based on this feedback we have expanded the filter options to work with comments.

Now, in addition to filter by user, you can filter by role. You no longer have to select those people in a particular role individually. You can just filter by role and, even if the role members change, your filter will give you what you need. Another advanced feature is the ability to sort your comments by Date Created, Number of Replies, Date, by Page or even by Timeline in case of videos. Finally, a series of “flag” filters allow you to include only comments with user replies, with reference links, only unread feedback or show comments only for the current
page.

Saved Filters
All this new functionality becomes even more powerful with the ability to save your filters. You will now be able to create filter combinations for different scenarios, depending on the type of asset or the people involved in the review process. You can carefully craft your filter and then give it a name. Saved filters are associated to your user account and you can retrieve and apply them to any asset that you work with.

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