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Uploading Assets

Assets consist of images, documents or videos uploaded into ConceptShare. 

In ConceptShare, work is divided by Project and can be further organized by folders inside each Project. 

Step 1

Create a Project or navigate to the Project you would like to add the asset(s) to.

For information on creating a Project click here

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Step 2

Click the Assets tab.

To add assets to an existing folder, click the folder to open it and proceed to Step 3. 

To create a folder, click Add Content and select Add Folder from the dropdown menu. 

 

Step 3

Click the Add Content button. 

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Step 4 

The Add Files box will appear.


Selecting Files from My Computer allows you to browse your computer and select the file(s) to upload into ConceptShare.

Select the file(s) to add, then click the Open button.

Thumbnail images of the files selected will be displayed in the Add Files dialogue box.



Name: Defaults to your file name from your computer, but can be updated.

Description: You may want to provide context for the asset. For example, if you return 3 months from now you can easily identify its purpose.

Tags: Searchable metadata. Examples might be tagging all of your video projects with “Video” or all of your projects for a specific client with the client name.

To enter a Tag, click in the Tags field, type the name of the Tag and press the Enter key on your keyboard. Tags can be deleted by clicking the small “x” next to it.

Update the information for each file by clicking on the check box on the top left of each thumbnail to select the next asset.
  
The Settings section of the Add Files dialogue box gives you access to additional settings related to your file.

Save Original: Gives you the ability to download your original file from ConceptShare exactly as it was uploaded. This will use additional storage space on your Account, but ensures that you can always recover your file in the original format and colour space.
 
Reference File: Selecting this option will mean your file can not be reviewed or annotated in ConceptShare.  It will be available for Download by the users who have that permission. 

Additional Settings are available specific to the type of file you are uploading.


Optimize Image for Web: Will optimize the files for improved display speed in web browsers by keeping the size reasonable. This is often adjusted when speed is the main consideration.  It specifically: drops DPI/Density to 72dpi, converts to sRGB (if not already), resizes to under 4050x4050.   For instance if you upload a 10000x100000px Image it will scale it to under 4K, and it will convert the colour model from CMYK to sRGB, while also stripping the image metadata.

Ensure SRGB (Better Colour Compatibility): Ensure SRGB will convert the image to sRGB which is a standard monitor colour space.  The benefit of this is that it ensures the colour is the same regardless of which browser is being used to view the asset.  Expect a small colourshift during conversion, but for some use cases there is value to ensuring that if the original is in a CMYK colour space that it is maintained.

 

Document Settings:

Optimize for compatibility with older browsers: Renders the document in a different manner (raster graphic) that is viewed more consistently by older browsers.  

!Note: You will not be able to use text search or copy review annotation tools for this asset if this box is enabled.

Video Settings: no file specific settings

Selecting Bulk Web Capture allows you to indicate a single, or variety of, websites to grab captures of. 

Enter a title for the captured page or pages and provide individual URLs or, select Batch Copy/Paste to copy and paste a list of names and URLs as shown below.


Once these settings have been entered, click the Add to List button to have them list in the Webpages Tab. 

On the right side of the Bulk Webpage Capture dialogue box you can add the following additional information that will be applied as defaults to all the webpages being uploaded (you can adjust these individually once you click Add Webpages).

You can provide Additional Parameters for:

Width and Height: These will control the width and height of the final captured file.
 
Conversion Delay: This will allow you to delay the capture of the webpage; allowing dynamic content to run before capturing.
 
User Name and Password: This will allow you to enter the information required to log in to the webpage for access before capturing. 

Alternately, you can select Batch Copy/Paste to enter multiple websites at a time in the specified format.


Confirm all the desired pages are present then click the Add Webpages button to begin the capture process.


Your webpages will appear in the Add Files dialogue box.

Settings for each webpage Asset are visible on the right of the dialogue box and you can now adjust them individually for each page that was requested.

Step 5

Complete the settings for each Asset being uploaded

Step 6 


Once all of your settings are complete, click the Upload button.  The file will be uploaded and processed through the servers.  When it is fully uploaded you will see a thumbnail of your asset in the Assets tab.


Congratulations!

You have successfully added files to begin collaborating and launching reviews for them!


 Further Reading:

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